Certificate of Insurance

Why Do I Need a Certificate of Insurance?
The Certificate of Insurance (COI) is a venue-required insurance document. The COI requirement is a standard risk-management measure used by hotels and event venues. It helps protect the hotel, the conference organizer, exhibitors, and attendees by ensuring that each participating company has its own insurance coverage in place. The requirement does not mean that the conference expects an incident to occur; rather, it ensures that appropriate coverage is available should an unexpected incident occur.

Because the exhibit hall is located within a hotel, exhibitors are operating on property owned and managed by a third party. Each exhibitor brings its own employees, representatives, equipment, displays, products, and materials into the facility. The Certificate of Insurance provides evidence that the exhibitor maintains appropriate insurance coverage in the event that its activities result in bodily injury, property damage, or another covered claim. Each exhibitor remains responsible for maintaining its own insurance coverage and for the actions of its employees, representatives, contractors, and equipment.

Sample Certificate of Insurance

The sample below outlines the required fields and minimum coverage limits that must be included on your Certificate of Insurance. Coverage limits shown on your certificate must meet or exceed the amounts specified in the sample.

Please ensure the description section is completed as indicated and that ACT is listed as the Certificate Holder.

For your convenience, you may wish to contact  Rainprotection Insurance or Exhibitor Insurance. While ACT does not endorse any specific provider, these companies are shared as optional resources.

Once your certificate is completed, please submit it to Exhibits@actox.org.